Productivity is at the heart of any successful business or organization. In today’s fast-paced world, leveraging the right tools and strategies to maximize productivity can be the difference between success and failure in global competition.
Artificial Intelligence (AI) productivity tools are changing how people work. They help you optimize workflow and maximize efficiency. From AI meeting bots that can transcribe meeting notes for you to integrated email assistants, if you’re looking to get more done in less time, I’ve tested the best AI productivity tools to help you get more done in 2023.
What Are The Best AI Productivity Tools?
I’ve actually tested and tried the majority of these platforms below. Depending on your needs, I was surprised by just how productive some of these tools helped me become. Here’s a quick TL;DR of the product overview:
Best AI Productivity Tools
1. Trevor AI
AI Task Manager and Scheduler
When we think about personal productivity, many of us envision leather day planners, calendars, or a to-do list to keep our task management organized. While there are hundreds of apps and software that have attempted to manage this digitally, Trevor is one of the few that have implemented AI technology to boost your productivity.
Trevor goes above just creating a to-do list and setting reminders by:
Trevor User Experience
In addition to their drag-and-drop scheduling experience, you can now ask Trevor to add in a task. Not only will it create the task, but it will suggest how long to schedule the task and at what spot in your schedule will be most optimal.
It then integrates with the user’s Google Calendar, which you can easily share with your team or partner. With their time-blocking capabilities, you’re sure to become the master of your productivity with Trevor AI, the ultimate productivity tool.
There’s a great free version that lets you optimize your time management skills with their task scheduler and management. The pro version is only $3.99 per month and allows individualized AI assistance so that it can properly estimate the time for each task unique to you.
If you’re looking for an affordable digital, AI-capable calendar to help you with your schedule, Trevor is a great option.
2. Motion AI
Time Management Extraordinaire
Motion AI is another AI calendar app that takes planning and scheduling to the next level with prioritization scheduling built in. It’s like having an AI personal assistant to prioritize your tasks, schedule your meetings, and time block for essential work all in one. I may be a bit biased on this one because after testing it, I personally use it and love it. Here’s what it does:
When I got started with Motion AI, it was a relatively low learning curve. I easily figured out how to create my work schedule, add events, create tasks with hard and soft deadlines, and few more.
What I love most is the alerts. When a project takes a lot more time than you initially thought, it will give you alerts saying that you’re other projects won’t meet their deadlines. This way, you know to work a little extra or can set realistic expectations of when things will get done.
For monthly users, you’ll spend $34 per month on their AI calendar app or $20 per user per month for the Teams version.
If you’re looking for the best productivity app to manage your schedule, to-do list, and daily planner, then I recommend checking into Motion.
AI Time-Tracking Software
Time-tracking software is not a new concept. It’s a powerful way for entrepreneurs and companies can track how much time they’ve spent on a project or task. Whether you’re doing this for charging purposes (billable hours) or looking to gain more insight on where your time is spent, time-tracking is a necessary evil.
That’s where Timely comes in. It’s an AI-powered tool that automatically tracks your time on your desktop. It works in the background as you work and then gives you a report on how much time you spent on different tasks, from emails, meetings, and communication.
For Teams, it will give individual users an idea of how long they’re spending on a project and doesn’t support taking screenshots or any other invasive privacy maneuver.
For an individual user, you’ll pay $20 a month for unlimited projects.
I think Timely is a great AI productivity tool for freelancers that need to track their productivity on individual clients and projects.
Time Tracking Desktop App
Similarly to Timely, TimeBro is another time-tracking desktop app that will tell you how much time you’re spending throughout your workday. Again, this information is not reported to your boss or used as surveillance. It’s used solely to help you improve your productivity.
The biggest turndown of the application is that you have to commit to a minimum of three months; there’s no monthly option.
As this is catered more toward business professionals, this is a great option for those that have billable hours, like IT or attorneys.
5. Otter AI
AI Transcription Services
Meetings are notorious for destroying any hopes of productivity. If you’re an executive or high-level leader that has a schedule blocked with hours of back-to-back meetings, how can you ever take any time for deep-level work?
Easy– it’s called Otter AI.
Otter AI is an AI-driven software that can listen to and transcribe your meeting notes for you (it’s like having your own personal secretary!) You can even send an AI bot to your Zoom meetings to take notes and summarize the important information on your behalf.
Otter AI Pricing
For only $30 per month, I was surprised you get 100 hours of dictation. I think this is a pretty good amount for any SMB.
Otter AI is one of the best productivity apps in the market, in my opinion. Meetings tend to be one of the biggest ways where you can save yourself a ton of time. So if you’re not directly needed to take part or contribute to a meeting, get Otter.
AI Document Collaboration
Have you ever written something on Google Docs, only to send it via Teams and then share it via five other different platforms? I think we’ve all been there, which is why Bit.AI is a fantastic central document collaboration platform.
After testing it out, it’s essentially a super smart Google Docs or Microsoft Word. You can add special widgets, music, videos, internal and external links, code, and much more, all within an extremely user-friendly interface.
Basically, think of having a group document you’re working on whether its an article, proposal, or project. But instead of just having the documents, you can insert EVERYTHING you can possibly need within that document. You have colorful icons where people are commenting on updates. It’s just a gorgeous interface.
The things I loved most when playing with the tools were:
Bit AI Pricing
You’ll spend $20 per member per month, which is great for small organizations, but this can get pricey for large enterprises. I would recommend asking for personalized quotes for companies with a high amount of employees.
Bit AI Verdict
If you’re looking to save time when it comes to document collaboration between your Team members, bit.ai has a fantastic interface with many more features than the traditional Google.
7. Beautiful AI
Quicker Slide Deck Presentations
If you or your organization commonly puts together internal or clientele presentations, it may be time to look past the traditional, time-consuming PowerPoint basics.
Beautiful AI is an AI tool that can create impressive, professional presentations that’ll surprise all your viewers (but will only take you half the time to create it).
Beautiful AI Verdict
We all know that the majority of the time spent on presentations is on design. Boost your productivity by creating a professional-level presentation half the time.
8. Ellie AI
Write Emails Quicker
Are you spending a ton of time answering emails? Enter Ellie AI, an amazing tool to help you get your emails back under control. It’s a Google Chrome extension, so just download it and link to your email and good to go.
It’s essentially like having an AI writer within your email account. If you want to deny a request, you simply hit deny, and it will automatically generate an entire email for you.
For C-suite execs and leaders that don’t want to waste five or more hours answering back and forth with emails, then this will help you save precious time with your communication process. Here’s a quick glance of everything it does:
If you only respond to ten emails a day, then it’s only $16 per month. While this is more affordable, if you’re only responding to ten emails per day, I don’t see how this is that beneficial. It’s convenient and more of a luxury.
If you deal with dozens of emails per day, this will help you speed up your email response time.
9. Lavender AI
Customize Cold Outreach Faster
If you’re looking to improve your cold email outreach, then Lavender may be something to help you make this process more efficient and customizable. You can see a full idea here of how it works, but essentially, you connect it to your email account (Gmail, Outlook, etc.).
As you create an email, you will see a pop-up that scores and gives you recommendations to make your email more engaging. It also can pull unique information about your recipient through social accounts like LinkedIn so that you have it right next to your email.
It’s still a bit glitchy when I tested it, but I can see huge potential for this in the future.
If you have a large Enterprise outreach team, $49/user can get expensive real fast. Luckily, they give you a seven-day trial, which I highly recommend.
If you’re looking to speed up and increase your success with cold outreach, Lavendar AI maybe with considering as it gives you social profile widgets within your email outreach.
AI Project Management Boost
Proofhub has been in the market for a while but is now making a comeback with its powerful collaboration suite and AI integration capabilities.
For those of you that are new to Proofhub, it’s basically an online project management tool to centralize everything from tasks, deadlines, communication, and team delegation all in one space.
Here are some of their most noteworthy features:
As far as pricing goes, it’s one of the only options that offer flat fees, meaning you won’t pay per user like other options on the market.
If you’re juggling multiple projects with a virtual team, definitely consider ProofHub. Their communication is pretty stellar so everyone can be on the same page, no matter where on the globe you are.
11. Notion AI
Manage Your Projects Efficiently
Notion AI has been a trending company ever since its release- and they’re on top of its game when it comes to investing in artificial intelligence. Similar to other project management platforms, they give you everything you would expect, including task delegation, communication tools, and file-sharing capabilities.
What makes Notion AI the standout is its innovative AI technology that can read documents, emails, and other typed communications to help you understand the sentiment in conversations and even gauge what kind of work people are doing.
Notion AI Pricing
When I took a look at how much Notion costs, I was quite honestly surprised. I feel they could get away with charging much more than they currently are.
Notion AI Verdict
If your team is looking for a powerful project management platform with AI capabilities and integrations, then Notion AI is definitely one of the best productivity tools on the market.
Create Content Quicker
If your company is engaged in the content creation process, then an AI writing tool is a must. Meet Jasper, a powerful AI-driven content generation tool. This tool makes content creation faster, easier, and more efficient by allowing teams to generate high-quality content with the help of AI technology. You can see my full review here.
Here’s a quick snapshot of what Jasper is capable of:
The only thing I’m not fond of is that you will pay per word. This can be good if you don’t use it a ton, but if you need to write a lot, then it can end up costing you a pretty penny.
If you create content, the reality is that every major enterprise will be employing AI to produce more content in less time. You need to jump on the train if you want to remain competitive and Jasper is one of the best.
What Are AI Productivity Tools?
An AI productivity tool is a software system that leverages artificial intelligence (AI) to optimize your work tasks so that you can get more done in less time. Thanks to huge advancements in natural language processing (NLP), AI apps are now able to understand, synthesize and even generate information faster than ever before.
From project management to content creation and business intelligence, AI productivity tools offer businesses the potential to save time and resources while providing employees with more effective solutions for workflow optimization.
Benefits of AI Tools for Productivity
If you’re not already using AI-based tools, here are a few reasons why you should reconsider:
Use Cases and Examples of AI Productivity:
If you’re wondering which areas in your workflow and an AI productivity tool can help you, then here are a few examples. This list is definitely not all-inclusive, and I’m sure we’re going to see an explosion of new tools in the coming years.
Frequently Asked Questions (FAQs)
How Can Artificial Intelligence Increase Productivity?
AI tools provide businesses with the ability to automate mundane or repetitive tasks. This way, you and your team can spend more time on critical human skills such as creativity and problem-solving and less time on trivial tasks.
What Are Some Examples of AI Productivity Tools?
Examples include AI meeting bots to help you transcribe and summarize meetings, automated scheduling tools, AI email assistants to help you automate your inbox, and AI customer support tools to help you quickly respond to customer inquiries. These are just a few examples.