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With the digital and AI economy taking hold, more people are jumping into the online business world thanks to the perks it offers: flexibility, a global audience, and location-independence.

But if you’re spending weeks at a time traveling or living the digital nomad life (there are now 35 million digital nomads worldwide!), how do you access your physical mail?

Finally, a new mail solution has arrived: find yourself the best virtual mailbox service and access your mail anytime, anywhere.

Picture your mail going to a secure location where an employee takes a picture of the mail. You can ask them to scan it, forward it, trash it, or even deposit checks that come in. And do this all with a few clicks from an app on your phone or logging in from your computer.

That’s what a virtual mailbox is all about.

Most popular


Full Review

  • The most locations of any mailbox service.
  • All the services you need for personal or business use.
Great for solopreneurs

PostScan Mail

Full Review

  • Includes scanning mail with your monthly plan.
  • Tons of locations in major metropolitan areas.
Most Affordable

Traveling Mailbox

Full Review

  • Centralized sorting for high-security.
  • Don’t nickel and dime you for every service or action.
  • No more inconveniencing your friends and neighbors to check your mailbox or PO box.
  • No more waiting days and days for important incoming mail.
  • Maintain digital records of your mail for easy digital storage.

You may be thinking, okay. This sounds great and exactly what I need. Now who’s the best company for the job? In this roundup, I’ve got you a head-to-head comparison of the most popular options.

Let’s get into them.

What Is The Best Virtual Mailbox?

Here’s a quick breakdown of the options with virtual mailboxes.

QUick Links – Best virtual mailboxes

You’ll also notice that each company has very different pricing options. They all have a monthly fee to receive your mail, with limits on how much you can receive per month (more will be charged additionally).

However, to open and scan your mail can be an additional cost that really adds up. To help you choose, here’s some head-to-head price comparisons.

Virtual AddressMonthly FeeNumber of Receiving MailNumber of Scans IncludedAddl. Cost Per Scan
IPostal1Decentralized$4030 mail itemsNone included in plan$30 for 20 scans
PostScan MailDecentralized & Centralized$2060 mail items10 mail items$2 per envelope
Anytime MailboxDecentralizedLocation Specific ($20)30 mail items 5 mail items $0.50 per page
Earth Class MailCentralized$4025 mail items25 mail itemsincluded up to 20 pages
Traveling MailboxCentralized$25100 mail items80 mail items$0.25 per envelope
US Global MailDecentralized & Centralized$15UnlimitedNone$3
Business AnywhereUnclear, likely Centralized$15UnlimitedUnlimitedN/A
Physical AddressCentralized$17Unlimted?100 mail items$0.20 each

1. IPostal1

Most Locations

IPostal1 is by far the most popular virtual mailbox provider in the market. They were founded back in 2015 and have created one of the largest networks that recently hit the milestone of renting over 1 million mailboxes.

How it works is that you will pick a real, physical address. Usually, this is some type of physical business they have partnered with, such as a coworking space or independent mailbox stores.

This is where your mail will be received, stored, and scanned. No worries, the location they send your mail to has to be certified as a Commercial Mail Receiving Agency (CMRA) by the United States Postal Service (USPS).

They will take a picture of your mail or package, and you decide what happens from there. Either ask them to open and take pictures/scan. They can shred, forward, or deposit checks as well. Some other features include:

  • Desktop and mobile app to check your mail.
  • Receives mail and packages from all carriers (FedEx, USPS, UPS, etc).
  • They offer business address options (note, this is specific per state laws).
  • Junk mail is NOT counted towards the amount of mail you receive, and they will trash that for free.
  • They offer mail consolidation (sending a bunch of mail at once for forwarding) to help you save on shipping fees.
  • No sign-up or cancellation fees.

Comparing IPostal1 Vs. The Competition

After doing a super deep dive into their product for hours, these are the best benefits and hangups I found when exploring their options.

IPostal1 Pros

  • They offer the most locations among all their competitors.
  • When you’re choosing a virtual address, it will show you a picture of the building it’s being sent to.
  • You can add up to five names to your mailbox at no additional fee (such as your family and business associates).
  • They offer any service you could possibly need.

Ipostal1 Cons

  • Not a ton of locations per state or country. For instance, in Arizona, I only found two locations in Surprise and Gilbert, with none in Phoenix (the capital and most populated city).
  • If you choose one in your hometown, some locations may charge a pickup fee to pick up your mail when you’re home. Not a fan of that.
  • It costs to store. You get 30 days of free storage for basic mail, less for larger packages. However, further storage will cost money.

IPostal1 Pricing

You’ll pay a monthly fee for a virtual mailbox address starting at $9.99/month for personal use, $14.99 per month for business. Think of this as a “sorting” fee for accessing what mail you have received. See individual and business pricing below.

Individual pricing for iPostal1
Business virtual mailbox pricing for iPostal1.

However, after that, you have to pay for the action you request, whether to store, shred, or scan the mail.

  • Online Notary is $25
  • Cost for Exceeding Plan: 35 cents per mail
  • Scanning/Shredding: $2.25 Each (up to 10 pages), Bulk Buy: $30.00 for 20 scan or shred orders
  • Check Deposit: $4.95
  • Package Imaging of Contents & Invoice: $5.95

Ipostal1 Take Home

Overall, IPostal offers everything you could need when it comes to virtual mailbox services. They are the largest company with the most locations. Just keep in mind that your monthly payment will be higher than expected when it comes to taking action for your mail.

2. PostScan Mail

PostScan Mail makes the popular list of virtual mailboxes thanks to their option of choosing a primary hub.

Similar to iPostal1, you will select a location and mailbox number that will give you a unique physical address. They will then receive your mail, take a picture of the outside, and send a push notification or use their mobile app to see what mail you’ve received. You tell them what to do with it including:

  • Scan or shred mail
  • Ship or forward mail

The difference is that you can choose a third-party location (which inherently has less security), or you can choose a primary hub that is owned and staffed by PostScan Mail for increased, controlled security.

Comparing PostScan Mail Vs. The Competition

Here’s some of the key differences PostScan offers.

PostScan Mail Pros

  • They have cheaper rates for shredding ($1 each), for the online notary, and for general storage.
  • They also utilize a physical address, so you can receive mail and packages from all carriers.
  • I found a ton more locations in metropolitan areas (namely Phoenix, which had 22 locations vs. iPostal1’s TWO).
  • Great security that offers two-factor authentication online, reCAPTCHA, and encryption protocols.

PostScan Mail Cons

  • It costs more to add additional users.
  • No check-depositing options.

PostScan Mail Pricing

Falling in line with iPostal1, you’ll see their monthly subscription fee is the same.

Postscan pricing options.
  • Online Notary is $20
  • Cost for Exceeding Plan: 50 cents per mail
  • Scanning/Shredding: $2/each Scanning, $1/each Shredding (up to 10 pages)
  • Package Imaging of Contents & Invoice: $5.95
  • Additional Users: $5 per person

PostScanTake Home

PostScan Mail is another great virtual mailbox service that will help you sort through your mail. With smaller fees, they seem more affordable and may offer better locations near you. You also have the option of utilizing a primary hub. However, they don’t offer features like check deposits.

2. Anytime MailBox

While they may not have the most locations, they still have an impressive >2100 locations to choose from, which hits most major markets.

How they differ is that the plan they offer is very specific to the location they’re contracted out with. It’s not a one-plan-fits-all blanket like iPostal1.

Essentially, what you do is look up the location and virtual mailing address that is best for you.

Here’s an example of the locations offered in Phoenix.

A map of metropolitan Phoenix showing the mailbox addresses available by Anytime mail.

Once you’ve found a location near you, you can click on the location to see what options are available.

An image showing an independent location in Tempe, Arizona and the features they offer with virtual mailboxes.

Comparing Anytime Mailbox Vs. The Competition

So, how does Anytime Compare to iPostal1 or PostScan?

Anytime Mailbox Pros

  • Offers an impressive amount of locations, and from what I can tell they are also mostly mail and shipping locations.
  • They accept both mail and packages.
  • It looks like you can pick up your mail with no fee.
  • There are tons of international locations, although typically one major city per country.

Anytime Mailbox Cons

  • All the virtual mailbox services have different pricing with their own set of rules, which is odd. What they offer is completely dependent on the location you choose.
  • I hate that you can’t filter. I have to go through every location to find one that does mail forwarding and check-deposit.
  • I don’t like that they don’t show you the location name or picture. I had to Google Map the addresses to find out where my mail was going.
  • For security, they offer SSL-security, but I don’t see them going the extra mile with reCATCHA or some of the other features their competitors offer. Someone else is also opening up your mail.

Anytime Mailbox Pricing

Anytime Mailbox pricing is different than their competitors, in that it really depends on the address that you choose. They can start at $5.99 per month, but then move up to $20 a month.

As you can see, the costs are highly location-depending.

Anytime Mailbox Take Home

If you’re looking to go between Anytime Mailbox, IPostal, and Post Scan which offer much of the same services, you’re probably going to need to compare the location you’re at. Check and see which address is closest to your home and choose the pricing that’s best for the actual services you are going to use.

4. Earth Class Mail

Earth Class Mail takes on a completely different approach than the first three that we’ve discussed. Instead of contracting out with shipping stores and other third-party businesses, they have a centralized location that does all of the sorting.

Recently acquired by LegalZoom, there are pros and cons to this approach. The biggest benefit is a very high level of security. Their virtual mailbox service is going to a facility with trained employees and centralized operations to handle all incoming mail.

Where I see this being the most used is with large businesses or even enterprises that want a digital mailbox being sent to one business address and being managed remotely. They showcase big names utilizing their virtual mailbox services, including Shopify, Lyft, and Zapier.

However, you’ll find for the solopreneur; it will take a lot more time for your mail to get to that location. There are also no pickup options.

Comparing Earth Class Mail Vs. The Competition

Here are some of the benefits and drawbacks of the new way to send your virtual mail.

Earth Class Mail Pros

  • They offer “MailRooms” for larger businesses where you can receive all your business mail in one location, with unlimited recipients.
  • They’re the first I’ve seen with impressive business integrations such as Google, Quickbooks, Dropbox, and Bill.com.

Earth Class Mail Cons

  • You can’t pick up your mail in person.
  • Mail may take longer to receive and may be more of a delay getting your mail as it gets sent to a processing facility to sort.
  • Can become quite expensive for individuals.

Earth Class Mail Pricing

Their pricing is more geared towards businesses, so for the individual user, I think there are more affordable options out there.

Earth Class Mail Take Home

This mail service is not likely going to be for the single-user or those looking for in-person pickup near them. I think it’s best for individuals or businesses that need a super high level of security and larger enterprise companies looking to automate their postal mail.

5. Traveling Mailbox

Traveling Mailbox was created with travelers in mind. Whether you’re retired or trading in your house for a life on the road, so many more people today don’t have physical addresses thanks to the digital economy and the options of generating a full income online.

Like many of their competitors, they offer the features you would expect:

  • Open & Scan
  • Mail and package forwarding
  • Check Deposit
  • Unlimited cloud storage
  • Folder creation to organize your mail

However, their platform is much more like Earth Class Mail, where all of the mail is processed at strategic locations around the United States vs. third-party places. Here’s an example of the addresses you would receive in the Southwest:

Comparing Traveling Mailbox Vs. The Competition

When looking at the different virtual mailboxes, I would relate Traveling Mailbox to Earth Class Mail. They both utilize central processing mail centers, which helps them have complete control and security over your mail and sensitive documents. However, they’re more geared towards the individual traveler.

Traveling Mailbox Pros

  • Security- sent to a location where everything is barcoded and under video surveillance. They manage their own facilities and don’t allow third parties to open your mail.
  • Employees go through background checks and awareness training to handle more sensitive documents.
  • Includes integrations into Evernote, Google Drive, and Dropbox.
  • GREAT affordability is included in their plans.

Traveling Mailbox Cons

  • May take longer to receive your mail as everything gets sent to a central sorting area.
  • Local pickup is not available.

Traveling Mailbox Pricing

By centralizing their locations, they have very generous plans that offer more scanning within your monthly plan.

Traveling Mailbox Take Home

If you’re someone who doesn’t need local pickup because you’re always traveling, then Traveling Mailbox was designed just for you. They have great security features while also allowing some of the highest page scans/month, which will help cut down on all the fees.

6. US Global Mail

Free Check Deposits

US Global Mail has a similar setup to PostScan mail. You can either choose from two main centralized hubs, or there are a few locations like shipping stores you can select to be near you.

Your choice in choosing a virtual address (Texas or California) or an independent location.

They also offer everything you need, from check deposits to free shredding and junk mail removal. This makes it one of the most budget-friendly services available.

Comparing US Global Mail Vs. The Competition

US Global Mail Pros

  • They offer some of the longest storage for your physical mail (up to 45 or 90 days) for free.
  • Shredding mail is free!
  • Check deposits are free!

US Global Mail Cons

  • The locations are very limited.
  • Costs more to add users.

US Global Mail Pricing

Overall, I think they have some nice features, like not charging for check deposits or shredding. However, they’re not very transparent about how many scans are included and the pricing of each scan.

US global mail pricing.

US Global Mail Take Home

I’m interested to know how much it actually costs to scan your mail in, which I know can add up. However, if you do a lot of check deposits and shredding, this is a great service to choose.

7. Business Anywhere

Unlimited Receiving & Scanning

Business Anywhere is much more than a virtual mailbox service- their goal is to service your online business from beginning to operation. They will help you with the formation of your LLC, establish a registered agent service, and then finally equip you with virtual mail options.

Comparing Business Anywhere Vs. The Competition

What sets them apart from the rest is that they offer unlimited receiving and scanning. This is a HUGE bargain compared to their competitors.

Business Anywhere Pros

  • Unlimited receiving and scanning.
  • Very straightforward pricing strategy.

Business Anywhere Cons

  • Only state addresses offered are AZ, WY, FL, TX, SD, and NM.
  • No check deposit or local pick-up options.

Business Anywhere Pricing

They are truly the most unlimited regarding receiving and scanning mail.

Business Anywhere Take Home

There are not as many features as some other competitors, but they offer a very clear receiving and scanning platform. If you’re just looking to receive and scan your mail in a dashboard, they’re going to be the best price.

8. Physical Address

Professional Address Appearance

Rounding up this list is Physical Address, which also acts as a centralized mailbox service to receive your mail. No third-party platforms here.

Something to consider when you’re choosing a virtual mailbox for your business is the professionalism of the address. Physical Address gives you an address with a suite number, no crazy addresses here.

Comparing Physical Address Vs. The Competition

They offer a nice address for your business, along with some good pricing.

Physical Address Pros

  • Suite Addresses for a professional look.
  • Does allow local pickup despite being centralized.

Physical Address Cons

  • No check deposit is offered.

Physical Address Pricing

They don’t share how much mail receiving is included in the plan, so I’m guessing it’s unlimited?

Physical Address pricing breakdown.

Physical Address Take Home

Physical Address offers the basics with a nice physical address (hence their name). It doesn’t offer all the bells and whistles of its competitors.

What You Should Take Into Consideration When Choosing A Virtual Mailbox Service

If you’re looking for the best virtual mailbox to meet your needs, then there’s going to be several factors that will go into making your decision. If I was choosing a new company to go with right now, here are the factors or questions that I would ask myself when selecting a virtual mailbox provider.

1. Is My Virtual Mailbox Account for Personal Or Business Use?

Each company will treat individual and business use differently, so it’s important to recognize the different things you may be looking for.

Those looking for a personal account may be doing so because they travel often, are digital nomads, or even RVers on the road. Some things they may care more about include:

  • Mail storage until they get back.
  • Someone that doesn’t charge for disposing of junk mail.
  • Having a virtual address that can be used for state documents or registrations (if allowed).
  • How much it costs to scan and shred my mail.

Small business owners may have other important factors to consider, such as:

  • Fees with large amounts of monthly mail and packages.
  • Those capable of giving them a real street address for business operations (again, state-specific).
  • Unlimited cloud storage options for business mail management.
  • Open-API or business software integration options.
  • The ability to have many or unlimited registered agent services.

Not all virtual mailbox companies are created equal when it comes to business options.

2. What Features Do I Need When Selecting Between Virtual Mailbox Providers?

Next, you need to ask yourself what features you absolutely need. Here are the top features that most service providers offer:

  • Desktop and mobile app online mail management.
  • Virtual mailbox addresses or virtual business address plans.
  • Scanning and shredding of mail.
  • The ability to receive packages.
  • Mail and package forwarding.
  • Check-depositing.
  • Packaging consolidation services to save money on shipping fees.
  • Local Pickup options.
  • Free junk mail disposal.
  • Mail and package storage.
  • Cloud or digital mail storage.

3. What Are the Individual Fees For the Features That I Would Need?

I falsely assumed that the monthly fee included receiving and scanning all mail into a portal, but that’s not the case.

Pictures will be taken of the outside of your mail and/or packages. You must then pay for them either scan, shred, or any other feature you want done. While the package you choose will include a starting amount, these fees can add up quickly.

So guesstimate how much mail you receive and compare individual fees between companies of the features you will likely use.

4. What Mail Carriers Does The Virtual Mailbox Accept?

I’m not sure in what case you could ever choose a virtual mailbox solution that doesn’t accept any major carrier. I never know who is sending me what mail and what carrier they use.

So just be sure they accept FedEx, USPS, USP, and DHL.

5. Do I Need A Location Near Me?

If someone is working 100% remotely and traveling around often, they may not care what their virtual address is. However, some people spend half the year home, and half the year abroad and may love the option of their mail being close to home.

Check if there is an option for in-person pickup, and if there is a fee for that.

6. What Level of Security Am I Looking For?

This is an important feature, as many virtual mailboxes are contracted out with third-party services. There may not be cameras, the employees may not be properly trained to handle sensitive documents, and a lot is left up to chance.

You need to decide for yourself how secure you need both your physical mail to be, as well as how secure you need your online portal to be.

7. How Time-Sensitive Are My Documents?

Lastly, some documents are much more time-sensitive than others.

Some locations are “primary hubs” and can receive and process mail very quickly. Others can be sent to the “virtual address,” which are then forwarded to a nearby processing center. You can imagine, this will take a lot longer for you to receive your mail, which may be a problem.

Frequently Asked Questions

What’s the difference between a virtual mailbox and a PO Box?

A PO box is simply a box at a local mail company where you can receive your mail. There are no options for getting them opened, scanned, and are very limited in size. Someone needs to go in person to collect your mail.
A virtual mailbox offers many more options including providing a virtual address, mail and package forwarding, shredding, and scanning of documents. You can essentially remotely manage your mail without inconveniencing anyone.

Do banks accept virtual mailboxes?

Virtual mailboxes are registered as CRMAs. Unfortunately, many banks and credit card companies are not allowing this to be used as a primary address. There are sometimes exceptions, but you’ll need to discuss this with the banking system.

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